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Best online collaboration tools of 2022. The best online collaboration software makes it simple and easy for teams to work together on a wide range of general and specialized tasks. Collaboration is the new normal in the workplace, with employees no longer expected to work cut off from one another.

 

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This focus on collaboration should mean improved efficiency and increased productivity, but can only be achieved if you have the best tools in the first place. These tools could offer everything from cloud document storage for managing daily tasks, to video conferencing for online meetings, and all work just as well on mobile devices as well as desktops and laptops. Above all, everything should be clear, easy to understand, simply to use and reduce misunderstanding. Every employee should be empowered to be able to speak to the right person, wherever they are in the company, to address the same problem. And then solve that problem within an acceptable workflow. The days of collaborative working are here, so in order to make the most out of your team, here's our pick of the best online collaboration tools currently available. 1. Microsoft 365. Share and edit documents, now with messaging. Reasons to buy. Microsoft Office may not be the first platform you think of when it comes to collaboration, but this now runs at the heart of the Microsoft 365 cloud-based office suite. This is important because Microsoft Office remains the most used and therefore important office suite out there, and while there are competitors such as OpenOffice and Google Workspace (formerly G Suite) they still haven't caught up to the same level of functionality and ease of use. Therefore as Microsoft Office is likely to be at the heart of many businesses, the move to Microsoft 365 offers a number of advantages, not least the ability for teams to collaborate directly on the same set of documents. This could be anything from work shifts in an Excel spreadsheet, to a presentation in PowerPoint, to client reports written in Word. Added to this is that Microsoft Teams now comes bundled with a number of Microsoft 365 packages, allowing for Unified Communications integrated with the traditional office software. What makes Microsoft 365 more attractive is that as a cloud-hosted platform it can be used not just with Windows, but also Mac, Android, and iOS. Overall, Microsoft 365 doesn't simply offer a great office suite, but one that is also firmly designed for collaboration and sharing with teams. 2. Slack. A collaboration tool which needs no introduction. Reasons to buy. Reasons to avoid. Slack is without doubt a mighty collaboration tool, with millions of users around the globe. It&rsquo,s an incredibly smart platform, and you can get it on mobile and desktop devices. It allows for the sending of direct messages (DMs) and files to a single person or a group of employees, and there&rsquo,s the ability to organise conversations into different channels (perhaps for specific projects, one for technical support, general chat, and so forth). The app also supports video calling. You can use the feature to talk to your colleagues about projects and work in-depth, without having to type everything into a DM. While this isn&rsquo,t a replacement for cloud storage services, you are able to drag, drop and share files with your colleagues directly within Slack. It&rsquo,s also compatible with services such as Google Drive, Dropbox and Box. To round things off, Slack even has a free version, although unsurprisingly it has limitations (in terms of the number of messages stored, overall storage space and so forth). 3. Asana. Organisation to the max. Reasons to buy. Reasons to avoid. Asana has been around since 2008, making it a veteran in the collaboration arena, and companies such as Intel, Uber, Pinterest and TED all use it as their core method of communication. It&rsquo,s been designed as an easy way for companies to track the work of employees and to get the best possible results. Using the platform, you can create to-do lists for ongoing projects, set reminders for upcoming deadlines and send requests to colleagues. Team members can also assign comments to posts within the app. You can organize all your projects in a list or board format, and there&rsquo,s a search function so you can locate past work quickly. In short, Asana is a very effective way to stay super-organized and facilitate conversations when it comes to updates on how work is progressing. 4. Trello. An app for organising all your projects. Reasons to buy. Reasons to avoid. If you have ever looked into project management software and online collaboration tools, then no doubt you&rsquo,ve come across Trello. Available on the web and with mobile apps, it lets you easily organize projects and work on them with colleagues. The platform allows you to work with boards or lists, which can be organised by teams and different tasks. And within these, you can set up to-do lists and delegate amongst colleagues. There&rsquo,s also the option to assign comments to cards &ndash, a quick way to give feedback to others. Furthermore, Trello boasts a number of integrations with apps such as Evernote, GitHub, Google Drive and Slack.

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